What is the best ABA software for small practices?

For small ABA practices (3–15 therapists), AlohaABA and Theralytics consistently rank highest for their combination of affordability, ease of use, and integrated billing and data collection. Both offer transparent pricing and strong customer support.

Which ABA platforms support EVV compliance?

CentralReach offers the most comprehensive native EVV support, with integrations for Sandata (Colorado) and Tellus (South Florida). Raven Health and AlohaABA offer EVV-capable mobile apps — confirm state aggregator integrations with each vendor for your specific Medicaid payer.

What ABA software works best for home-based and field-based therapy?

Raven Health is purpose-built for field-based ABA therapy, offering best-in-class offline data collection that syncs automatically when connectivity is restored. New RBTs can learn core data entry in under 15 minutes.

How does CentralReach compare to other ABA platforms?

CentralReach is the market leader for large ABA organizations, offering the most feature-complete platform including EMR, billing, scheduling, the CR Institute training library, and advanced analytics. It requires a custom quote and has a steeper learning curve, making it less ideal for solo or very small practices.

ABA Software Intelligence

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📍 EVV Guide

Step 1 of 6 17%

Question 1 of 6

What is the size of your practice?

This helps us match platforms built for your scale.

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👤

Solo / Independent

1-2 therapists, small caseload

✓

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Small Practice

3–15 therapists, growing team

✓

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Mid-Sized Agency

16–50 therapists, multiple locations

✓

🏗️

Large Enterprise

50+ therapists, multi-site org

Question 2 of 6

What's your #1 priority?

Select the feature that matters most to you right now.

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💳

Billing & RCM

Clean claims, fast reimbursement, insurance

✓

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Clinical Data Collection

ABA programs, graphs, progress tracking

✓

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Scheduling

Staff coordination, client appointments

✓

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All-in-One

Everything integrated in a single system

✓

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Staff Training

CEUs, curriculum library, BCBA tools

✓

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Telehealth

Remote sessions and video supervision

Question 3 of 6

Where do your therapists primarily work?

This impacts mobile & offline requirements.

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In-Clinic

Dedicated center-based sessions

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Home-Based

Therapists working in client homes

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School-Based

Services in educational settings

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Mixed / Hybrid

Combination of multiple settings

Question 4 of 6

What's your budget range?

Per user/month estimates. Many platforms require custom quotes.

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Budget-Conscious

Under $50/user/mo or flat rate

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Mid-Range

$50–150/user/mo

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Enterprise Budget

Custom pricing, full feature set

✓

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Show Me All

Budget is not a constraint

Question 5 of 6

Do you offer multiple therapy disciplines?

Some platforms support ABA + Speech, OT, and other services.

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ABA Only

Purely an ABA therapy practice

✓

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Multi-Discipline

ABA + speech, OT, or other therapies

✓

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School / IDD Focused

Serving schools or IDD organizations

Question 6 of 6

What matters most in implementation?

Pick up to two. Click the most important ones.

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Fast Setup

Ready to use in days, not months

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Dedicated Support

Human onboarding + ongoing help

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Offline Capability

Works without internet in the field

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Strong Compliance

HIPAA, SOC2, audit-ready

✓

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High Customization

Custom workflows and templates

✓

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Mobile-First

iOS/Android app for therapists

One Last Step

Who are these results for?

Your personalized platform recommendations are ready. Enter your details to unlock them.

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Your Top Platform Matches

Ranked by fit score based on your responses

Side-by-Side Comparison

All major ABA platforms across key dimensions

Platform	Best For	Billing	Data Collection	Scheduling	Telehealth	Offline	Multi-Discipline	Mobile App	EVV Support	Pricing	Rating

Electronic Visit Verification (EVV) — Complete ABA Guide

EVV was federally mandated by the 21st Century Cures Act (2016) for all Medicaid-funded personal care and home health services requiring in-home visits. While EVV is not universally required for ABA today, states are actively expanding requirements — and your platform choice now will determine how painlessly you comply later.

⚠️ 2025 Update: States including PA, NJ, NC, FL, and NM are now enforcing an 85%+ auto-verification compliance rate. Claim denials and Medicaid disenrollment are active risks for non-compliant providers.

The 6 Required EVV Data Points (Federal Mandate)

Type of ServiceWhat service was delivered (CPT code)

Individual Receiving ServiceClient identity confirmed

Date of ServiceWhen the visit occurred

Location of ServiceGPS or address verification

Caregiver/Provider IdentityWho delivered the service

Start & End TimeExact check-in / check-out timestamps

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Does EVV apply to ABA? The federal mandate covers Personal Care Services (PCS) and Home Health Services (HHCS) — ABA is not explicitly listed. However, Colorado and Florida currently require EVV for ABA, and additional states (Arizona, California, and others) are expected to follow. Practices billing Medicaid for home-based ABA should prepare now. Colorado requires EVV for behavioral therapies provided in home or community settings.

EVV Support by Platform

State EVV Requirements for ABA (2025–2026)

States below have active or expanding EVV requirements that affect or are likely to affect ABA providers billing Medicaid for home/community-based services.

State	ABA EVV Required?	PCS/HHCS EVV	EVV Model	85% Compliance Enforced?	Notes
Colorado	✓ YES — Active	✓ Required	Hybrid (state or provider choice)	Yes	Requires EVV for behavioral therapies in home AND community. Integrated with Sandata aggregator. Went live Aug 2020; claim edits active Feb 2022.
Florida (Regions 9,10,11)	✓ YES — Active	✓ Required	Closed/vendor (Tellus)	Yes — 85%+	South Florida regions mandated for ABA. CentralReach integrated with Tellus. Strict enforcement ongoing.
Pennsylvania	PCS/HHCS only	✓ Required	Open / provider choice	Yes — 85% from 2025	Not yet ABA-specific but strict 85% EVV enforcement started 2025. VoIP check-ins rejected.
New Jersey	PCS/HHCS only	✓ Required	Open / provider choice	Yes — 85% from 2025	Actively enforcing 85% auto-verification benchmark as of 2025.
North Carolina	PCS/HHCS only	✓ Required	Closed (state system)	Yes — 85%+ enforced	85% compliance threshold enforced strictly. Manual edits flagged.
Texas	PCS/HHCS only	✓ Required	Open (provider/state option)	Compliance reviews active	HHSC conducts EVV compliance reviews. ABA not yet mandated but strong compliance culture. EVV reason codes required.
New Mexico	PCS/HHCS only	✓ Required	Open	85%+ officially required	NM officially demands 85%+ EVV compliance. Audits increasing.
Ohio	PCS/HHCS only	✓ Required	Open	Audits ramping up	Ramping up EVV audits in 2025, flagging repeat offenders.
Kansas	PCS/HHCS only	✓ Required	Open	Audits ramping up	Increasing audit activity in 2025.
Arizona	🔶 Expansion Likely	✓ Required	TBD	Watch	Identified as a likely future ABA EVV state. Prepare now.
California	🔶 Expansion Likely	✓ Required	Open	Watch	Large Medicaid population; ABA EVV expansion widely anticipated.
All Other States	PCS/HHCS only	✓ Required	Varies	Varies	All states required EVV for PCS by Jan 1, 2020 and HHCS by Jan 1, 2023. ABA-specific rules vary — check your state Medicaid agency.

EVV Checklist — What to Ask Your Platform Vendor

📋

Before signing with any ABA platform, confirm these EVV capabilities — especially if you bill Medicaid for home or community-based services.

GPS/geolocation capture: Does the mobile app capture therapist location at check-in and check-out?
Timestamp precision: Are start and end times captured automatically, or manually entered (manual = audit risk)?
State aggregator integrations: Is the platform integrated with your state's EVV aggregator (e.g., Sandata, Tellus, HHAeXchange)?
85% auto-verification rate: Can the platform report your real-time EVV compliance rate per visit?
Claim matching: Does EVV data auto-match to billing claims, or is manual reconciliation required?
Offline EVV: If therapists work without internet, does the platform queue and sync EVV data upon reconnection?
Reason code support: Can staff enter EVV reason codes for exceptions (missed check-in, GPS failure, etc.)?
Audit trail: Does the platform maintain an immutable audit trail of all EVV events for payer review?
HIPAA + BAA: Is there a signed Business Associate Agreement in place covering EVV data?
State expansion readiness: If your state adds ABA to EVV requirements, will the platform update compliance automatically?

Disclaimer: EVV requirements evolve frequently. This guide reflects available information as of early 2026. Always verify current requirements with your state Medicaid agency and your platform vendor before making compliance decisions. Medicaid non-compliance can result in claim denials or disenrollment.

ABA Practice Management Software Comparison 2026

Use this free interactive tool to compare ABA software platforms including CentralReach, AlohaABA, Theralytics, Raven Health, Catalyst, WebABA, Motivity, and more. Get personalized recommendations based on your practice size, priorities, budget, and EVV compliance requirements.

CentralReach

AI-powered EMR for autism and IDD care at enterprise scale. The market leader for large ABA organizations covering EMR, billing, scheduling, training via CR Institute, and clinical data collection. Trusted by over 175,000 clinicians. Supports native EVV in Colorado and South Florida.

AlohaABA

Best-rated ABA software for small to mid-sized practices. Named Best ABA Software 2025, AlohaABA combines practice management with the Welina clinical data system. Known for outstanding customer support and transparent pricing.

Theralytics

All-in-one ABA practice management platform covering billing, payroll, scheduling, data collection, and reporting. Designed by BCBAs. Multiple Capterra awards for ease of use and customer support.

Raven Health

Field-first ABA platform built for home-based and school-based therapy. Features real-time offline data collection, auto-syncing, mobile-first design, and integrated scheduling and billing. New RBTs learn core data entry in under 15 minutes.

Catalyst (DataFinch)

Clinical data collection platform widely used across ABA organizations for its flexibility and offline-first design. Commonly paired with separate billing solutions.

Motivity

Modern ABA clinical platform built around BCBA workflows, behavioral skills training, and data-driven decision making. Strong data visualization and treatment plan tools.

WebABA

Comprehensive ABA practice management solution with integrated billing, scheduling, and reporting. Long-established platform serving ABA providers of all sizes.

EVV Compliance for ABA Providers

Electronic Visit Verification (EVV) was federally mandated by the 21st Century Cures Act. Colorado and Florida currently require EVV for ABA therapy. States including Pennsylvania, New Jersey, North Carolina, and New Mexico enforce an 85% or higher auto-verification compliance rate. ABA providers billing Medicaid for home or community-based services should select a platform with native EVV support.

How to Choose an ABA Platform

Key factors when selecting ABA practice management software include: practice size (solo, small, mid-sized, or enterprise), primary priorities (billing and RCM, clinical data collection, scheduling, or all-in-one), therapy setting (in-clinic, home-based, school-based, or hybrid), budget range, multi-discipline support for speech therapy or occupational therapy alongside ABA, and implementation requirements such as offline capability, mobile apps, HIPAA compliance, and dedicated onboarding support.

Need Help Choosing? Talk to a Fractional CTO

Chaim Tesser at Beyond Logic provides Fractional CTO services for ABA providers, including platform selection, migration strategy, and technology roadmaps. Contact: 848.525.7858 or chaim@beyondlogic.tech. Visit beyondlogic.tech/aba.html for ABA technology consulting services.